Printing Tips by Product Type
How to Use Editable PDFs
Always use Adobe Reader and not Acrobat Pro. Somewhat counterintuitively, Reader has more options and is easier to use for these files. You can download the most recent version for free here: https://get.adobe.com/reader/
You should see the text (form) fields highlighted. If you are using an older version of Reader and they are not highlighted, there will be a button at the top right of your screen that says “highlight existing fields” – just click that and they’ll show up. Don’t worry! These blue boxes will not print! They’re just there to help you find where to click to enter text.
If you would like to change the font, font size, color, spacing, alignment, etc. you need to show the Properties Bar. It’s a bit hidden, but here’s how to find it.
- Click into a text field
- Click on the “View” menu at the very top
- Select “Show/Hide”
- Select “Toolbar Items”
- Select “Show Properties Bar”
This will give you a text editing toolbar that will be familiar to what is used in Microsoft Word, Apple Pages and most other programs.
You can easily tab from box to box.
When you have finished entering text into one box and you’re ready to move to the next, you can either just press “tab” on your keyboard or you can click on the next box you want to edit.
Stop entering the same information over and over!
For address label files, all of the return address boxes are linked together so you only have to enter your address once – it will automatically update the information in the rest of the labels!
The same is true for files with more than one of the same thing (i.e., two programs on one page). The corresponding fields are linked so that they automatically update. It doesn’t matter which one you update.